VETS-4212 Due Date Reminder
The VETS-4212 reporting portal is now open, and the submission deadline is September 30, 2025.
EEO & AA: News & Insights
We're tracking all the changes in federal and state compliance mandates, including OFCCP, EEOC, and state agencies. Read the latest.
EEO & AA Compliance Experts
About ESA
Ellen Shong & Associates, LLC (ESA) helps organizations of all sizes meet their Equal Employment Opportunity (EEO) and Affirmative Action (AA) requirements. With extensive experience in federal and state compliance, we provide clear, practical guidance to HR and legal teams navigating complex regulations.
40+
Years of Assisting Clients
100+
Industries Served
80+
Years of Combined Experience
Equal Employment Opportunity & Affirmative Action Support
ESA has extensive experience in helping organizations of all sizes meet their federal, state, and local contractor obligations, including working with the OFCCP and other government agencies.
State & Local Compliance Consulting
We are experts in understanding the different and challenging responsibilities organizations have for compliance, especially as it pertains to different requirements from multiple states.
Guidance on Laws & Compliance Strategy
We help companies understand their options, what actions are needed, and develop compliance strategies for the constantly changing laws and regulations issued by federal, state, and local governments.
Representation During Audits & Reviews
All aspects of federal compliance evaluations – from initial notification to the closure of a review. We have an incredible track record of smooth and successful compliance reviews on all levels: federal, state and local government agencies.
Employment Decision & Pay Equity Analysis
We work with our clients' legal counsels to prepare analyses of workforce representation, selection processes, compensation, and other employment activities to help respond to issues associated with employment practices.
Guidance on Applicant Recordkeeping
Are you recording all essential data on your applicants? Our expertise in analyzing applicant data can be essential to ensure HR teams understand the significance of issues that can arise in data.
Federal EEO-1 and VETS-4212 Reporting
From complete reporting support to strategic consulting on how to help you prepare and what to review – we take the headache out of the process.
EEO & AA Training Programs
Whether you need a one-hour briefing or a day-long session or more – we customize trainings to cover the Equal Employment Opportunity and Affirmative Action topics, obligations and best practices that pertain to your team.
Expert Witness & Litigation Support
ESA can provide expert witnesses in Equal Employment Opportunity (EEO) and Affirmative Action (AA) related litigation. We also advise those preparing for litigation, so they can confidently answer questions that may arise.
Guidance on Laws and Compliance Strategy
We educate clients on their EEO and AA responsibilities across all levels of government. Our team outlines strategic options and recommended actions based on the latest laws and regulations, ensuring clients stay compliant in a dynamic legal environment.
State and Local Compliance and Reporting
ESA supports organizations in meeting EEO and AA requirements imposed by state and local governments. Our services include preparing complete Affirmative Action Programs (AAPs) for veterans and individuals with disabilities that have the required narratives, statistical reports, and exhibits. We also assist with pay transparency laws and pay data reporting. Our guidance helps clients navigate varied, overlapping regulations across multiple jurisdictions.
Federal Contractor Affirmative Action Support
We help federal contractors and subcontractors meet their affirmative action obligations under federal law. Our services include preparing complete Affirmative Action Programs (AAPs), covering narratives, statistical reports, and exhibits that address requirements for veterans and individuals with disabilities. We also advise clients on regulatory updates and what to expect during government audits.
Applicant Tracking and Data Best Practices
ESA supports organizations in meeting EEO and AA requirements imposed by federal, state and local governments. We prepare affirmative action plans and assist with pay transparency and pay data reporting. Our guidance helps clients navigate varied, overlapping regulations across multiple jurisdictions.
Employment Decision Analyses and Pay Equity Analyses
Working alongside legal counsel, we conduct detailed statistical analyses of employment decisions. This includes assessments of hiring, promotions, compensation, and workforce demographics to help identify and address potential areas of concern.
Representation During Audits and Reviews
ESA represents clients during federal compliance evaluations and state-level reviews. We manage the process from initial notice through to closure, including communication with agencies and the submission of documentation, to ensure smooth and successful outcomes.
Federal EEO-1 and VETS-4212 Reporting
We assist clients with preparing and submitting required annual federal reports, including the EEO-1 and VETS-4212. ESA offers both consulting and full-service report preparation to ensure accuracy and strategic compliance.
Customized EEO and AA Training Programs
ESA delivers customized training to HR teams, managers, and leadership on EEO and AA topics. Sessions range from one-hour briefings to full-day workshops and are designed to improve understanding, compliance, and implementation of best practices.
Expert Witness and Litigation Consulting
Our experienced team provides litigation support in EEO and AA matters, including expert witness services. We also assist clients in preparing for legal proceedings and responding to potential challenges related to their employment practices.